From blank page to ready-to-use lesson plans.
Client
Boys & Girls Club of Skagit County · 2023
Locations
3 sites, 9–12 staff
Our Role
Discovery & pilot management
The Problem
Youth development professionals at the Boys & Girls Club were responsible for creating daily program plans: structured lesson plans that guide activities during the school day. Each plan took 30 minutes to an hour to build from scratch using a standard template. With limited staff across multiple locations, that preparation time cut directly into the time available for the kids.
What We Did
Before Asylo existed, we led this project from discovery through pilot. We worked with the CEO, executive directors, and board of the Boys & Girls Club of Skagit County to identify the bottleneck, scope the solution, and manage a pilot program across three locations.
Our role was the process that would later become Asylo's operating model: sit with the people doing the work, understand the daily burden, define what the tool needs to do, direct a developer to build it, and manage the rollout. We didn't write the code on this one. We ran everything around it: the stakeholder conversations, the buy-in, the product direction, and the pilot.
The tool automated program plan creation. Staff entered their parameters, age group, activity type, time constraints, and received a completed lesson plan in the organization's existing template format. No blank page. No 30–60 minutes of prep.
The Pilot
Three locations. Nine to twelve youth development professionals. The tool was used across all three sites during the pilot period.
The engagement ended when the project required additional development funding that wasn't available. But the pilot validated something more important than the tool itself: the methodology of sitting with frontline staff, understanding their daily burden, and building something that removes it.
Why It's Here
This was 2023, the first time we applied the process that became Asylo's operating model. The technical stack has changed. The methodology hasn't.
Find the person losing time. Understand what's at stake. Build on real requirements, not assumptions. Deliver something that works.
The Pattern
Three different organizations. Three different industries. One methodology.
Find the person losing time. Understand what's at stake. Build on primary sources and real data, not AI approximations. Deliver something that works, not a pitch deck.
That's how Asylo started. The process hasn't changed.